Executive Assistant

Job ID
101453
Location
Ridgefield Park, New Jersey, United States
Job Type
Contract
Industry
Manufacturing

Talascend is seeking an Executive Assistant for a 12-month contract opportunity in Ridgefield Park, NJ 

SUMMARY:

  • Pay: $62,000-$67,000/yr.
  • Ultimately the Executive Assistant is here to keep Execs out of trouble, help improve team efficiency, improve workplace environment, make sure we have fun and help us keep the customer happy!

RESPONSIBILITIES

  • Provide administrative, clerical support and personal assistance
  • Maintain the Executives itinerary and schedule, including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
  • Handle highly confidential and sensitive materials and issues.
  • Function as the travel coordinator.
  • Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities.
  • Maintain inventory of assigned property and equipment.
  • Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records.
  • Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.
  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
  • Interprets and clarifies requests and assists with required responses and action.
  • Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
  • Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
  • Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
  • Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
  • Establishes executive level documentation standards and creates templates and styles to be used
  • Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
  • Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
  • Project/Committee involvement as needed.
  • Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

REQUIREMENTS:

  • 5-7 years of Experience in a Corporate Environment working with executives and staff.
  • Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
  • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
  • Ability to communicate both verbal and written for internal and external personnel at all levels
  • Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
  • Handle highly confidential and sensitive materials and issues.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Apply Now

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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