Office Coordinator 2

Job ID
132214
Job Type
Contract
Industry
Automotive
Location
Memphis, Tennessee, United States

Talascend is currently seeking an Office Coordinator 2 for a contract opportunity with our client in Memphis, Tennessee.

Overview

The role involves providing administrative support, managing incoming calls, coordinating meetings, and maintaining documentation in a warehouse facility/office setting.

Responsibilities

  • Process field scrap documents
  • Input layered audits into weekly tracker
  • Input employee communication tracker
  • Create and maintain supervisor employee files
  • Collect and distribute mail
  • Answer phone calls and direct messages, as required
  • Process FedEx dealer documents and delivering on plant floor
  • Processing of checking Mark Outs for proper completion
  • Updating daily huddle up slide decks
  • Process request to Shippers
  • Working the Inbound TWI’s and processing Manual ASN’s
  • Process and manage X-Transfer request to other facilities
  • Respond to RFI’s and Field Wires and create PC82 to ship parts when requested
  • Review and update Scrap and VPI reports as needed
  • Research and correct Scat Tag issues
  • Verify locations are setup correctly on IIPAA and make pallet moves and adjustments accordingly
  • Investigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers
  • Calculate and post the Paragraph 71 overtime equalization report
  • Post Local Seniority List
  • Post notifications throughout facility
  • Distribute weekly SCAT tag report
  • Create Monthly zero claim quality awards
  • Post PSRB Minutes on Level II BPD Boards
  • Post weekly Seniority report
  • Audit of No Blip-JIT to flex chart compliance
  • Create file folders, and perform general filing
  • Send FedEx letters to employees
  • Monitor and fulfill general stationary supply requirements/requests
  • Process all SAP requests
  • Maintain and distribute salaried organizational chart
  • Assist leadership team members, as required
  • Assist with and/or complete ILM requirements
  • File transportation paperwork (bill of lading)
  • Maintain and utilize GMS/SLT administrative tools to support pull systems
  • Post signage at multiple bulletin boards around facility floor

Qualifications

  • High School Diploma/GED
  • At least 2-4 years of experience

Requirements

  • Must have a strong fundamental for filing systems
  • Must be able to adapt to ongoing projects in the facility
  • Must be computer literate and able to learn inventory systems
  • Must be good at conflict resolution
  • Should have a professional demeanor
  • Able to multi-task
  • Self-starter
  • Microsoft Office Suite experience – Outlook experience
  • Ordering supplies/inventory tracking
  • Familiar with manufacturing facilities and working in this environment

Shift

1st shift Monday – Friday 7AM – 3PM Central Time, 100% onsite – no remote



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We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Apply Now

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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