Project Coordinator
Overview
An engineering firm is seeking a Project Coordinator to support distribution engineering projects across the Northern United States. This role works closely with project managers, lead engineers, and account managers to support permitting and project coordination activities. The position sits within the Power Delivery Solutions division, which provides consulting and engineering design services for electrical transmission, substation, and distribution projects nationwide. This role offers a fast-paced, collaborative work environment with flexible work arrangements and strong opportunities for career development and growth.
Primary Responsibilities
- Enter, update, and maintain project data, statuses, and documentation in internal tracking and PMO systems
- Coordinate and track permitting activities across multiple projects, ensuring deadlines and requirements are met
- Maintain permitting schedules, logs, and documentation; update project milestones and statuses
- Prepare, submit, and follow up on permit applications and supporting documentation
- Serve as a liaison between project managers, permitting authorities, consultants, and internal stakeholders
- Monitor regulatory changes and communicate potential impacts to project teams
- Assist with risk identification related to permitting and escalate issues as needed
- Support billing activities, including tracking invoice submissions, payment status, and required backup documentation
- Perform routine data entry and quality checks to ensure project and billing accuracy
- Assist with internal reporting, including status updates, dashboards, and compliance summaries
- Coordinate meetings, prepare agendas, and document decisions and action items
- Provide day-to-day administrative and coordination support to project managers
- Ensure permitting and project processes follow established standards, document control practices, and quality requirements
- Bachelor’s degree in Engineering, Business, Finance, or a related field
- 2+ years of relevant experience preferred
- Familiarity with the electric utility industry is highly desirable
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with project management software (e.g., Workfront, MS Project, or P6) preferred
- Strong organizational, planning, and multitasking abilities
- Ability to manage competing priorities and deadlines
- Effective communication and collaboration skills
- Ability to work well in a team-oriented environment
Schedule
4 days onsite, 1 day remote
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.