Procurement Coordinator
OVERVIEW:
Our client is seeking a Contractor to provide the following services:
The Procurement Coordinator reports directly to the Director of Procurement to perform duties including supporting Contract Administrators with post-award contract administration activities, interacting with suppliers, and working closely with the Shipping/Receiving Department. This role contributes to enhancing the success of projects by limiting the overall risks and liability associated with but not limited to; supplier performance, on-time deliveries, invoice payments, and timely subcontract/PO closeouts. The ideal candidate will demonstrate a commitment to excellence and flexibility with confidence, and an ability to interface with suppliers, management, and co-workers in a professional, and proactive manner.
PRIMARY RESPONSIBILITIES:
- Prepare monthly reports to identify subcontracts that are ready to be closed and start the closeout process, working closely with the Contract Administrator to ensure the subcontract can be closed.
- Prepares weekly reports to identify upcoming and past due PO’s.
- Contact suppliers to status PO to ensure items will be delivered on time, and contact the Contract Administrator of any delays.
- Works with the Shipping/Receiving Department to ensure all items are received incorrectly and in a timely manner.
- Assist with new supplier screening.
- Process small-dollar (P-card) procurement requisitions in support of lab activities.
- Assist with resolving invoicing deficiencies, i.e., match exceptions.
- Any other duties assigned by Procurement Director or Manager.
POSITION REQUIREMENTS:
- Experience with successfully developing relationships with internal customers and suppliers.
- High School Diploma or equivalent and a minimum of 4 (four) years of prior related experience or Associate Degree with a minimum of 2 (two) years of prior related experience OR
- Bachelor’s Degree in a related field.
- Military experience a plus.
- Proficient in Microsoft Word, Excel, and PowerPoint are preferred.
- Experience working in a U. S. Government (DOE or DOD) environment preferred.
- Understanding of warehouse, shipping/receiving, and/or material handling.
- Nuclear or related experience is preferred.
- Strong organizational and verbal and written communication skills.
- Ability to multitask, and work collaboratively in a team environment at a fast pace.
- Strong communication skills desired.
- The service provider will possess a high degree of trust and integrity, communicate openly and display respect, and a desire to foster teamwork.
JOB FUNCTIONS:
Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the contractor must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the contractor has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
- Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds
- Repetitive work: Prolonged
- Special Senses: Visual and audio focused work
- Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day
- Travel required: 0-5%
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.