Executive Assistant

Talascend is currently seeking an Executive Assistant for a long-term contract opportunity with our client in Ridgefield Park, New Jersey.

Overview

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

Responsibilities

• Coordinate team budget such as travel / entertainment expense
• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Prepares expense reports, makes travel and accommodation arrangements for team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.
• May be responsible for managing meeting requests and transportation for VIP visitors
• May be responsible for reconciliation and tracking of budget items
• Assist in events planning, including scheduling, catering, set up and break down
• May be responsible for setting up daily/weekly standing video conference calls for management team.
• Place inventory requests for devices as needed
• Shipping/mailing/packaging as needed
• May assist in ordering and tracking new hire equipment to ensure timely receipt
• Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc.

Requirements

• High school diploma required, a Bachelors degree completed is preferred. 
• MUST be bilingual in Korean and English for consideration.
• Administrative experience in a corporate environment is highly preferred.
• Experience researching information and preparing communications
• Collaborative, proactive, positive attitude