Administrative Assistant - Korean/English Bilingual

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in San Diego, California. MUST be bilingual in Korean and English.

Overview

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation.
• Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf.
• Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time.
• Maintain, track, and create reports for departmental resources.
• Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed.
• Assist Dispatcher to manage entertainment/social event budget & reimbursement needs.
• Purchase items for department such as testing equipment, services, low value assets, office supplies, etc.
• Assist in event planning including scheduling, catering, setting up, and breaking down.
• Serve as site emergency coordinator.
• Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements.
• Lead and coordinate office space management and internal/relocation moves with GA and Leaders.

Qualifications

• High school diploma or GED required.
• 5-10 years of experience required.

Requirements

• Must be Korean-English bilingual.
• Customer service skills.
• Interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Shift

Fully onsite