Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in Bellevue and Everett, Washington (State).

Shift
Flexibility to work a wide range of hours from 6:30am to 5:30pm. 

Location
Between both Bellevue and Everett, Washington. 

Overview

The Administrative Assistant will play a key role in ensuring secure and efficient building access in alignment with the Facility Access and Security Procedure. This individual will represent the organization with professionalism and attentiveness.

Responsibilities

• Managing flow of the front desk, including greeting, assisting guests, and ensuring Facility Access and Security Procedure(s) are followed.
• Assisting with facility related tasks including requests from staff via the service desk portal and general administrative tasks.
• Assisting meeting and event coordinator(s) with meeting logistics including conference room scheduling, delivery of catering, set up and clean up conference rooms.
• Assisting with on-boarding and off-boarding staff and directing guests or vendors to various areas within the facilities.
• Responsible for stocking, organizing, cleaning and maintaining common areas, including regularly scheduled cleaning of refrigerators, coffee machines, microwaves, and appliances.
• Responsible for doing inventory in preparation for ordering supplies and food.
• Receipt and distribution of mail, including packages and inter-office mail, and assisting with shipping items.
• Learning and understanding the nature of the business to provide value-added service and enhance vendor relationships.
• Assisting with and being a part of the Emergency Response Team.
• Leading efforts in weekly, quarterly, and yearly cleanliness of the breakroom and conference rooms.
• Utilizing Maptician to assist staff with reserving 'hotel' desks, as well as the float offices to specific approved staff.
• Traveling between Bellevue and Everett in a consistent manner to provide additional support or fill-in as needed.
• Other duties as assigned.

Qualifications

• High school diploma required, with AA preferred.
• 1-3 years’ experience front desk reception experience.
• Customer service based/hospitality centered and focused.
• Self-starter mindset with light administrative tasks and room for growth.
• Reliable and dependable.
• Very good oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Knowledge of JIRA service desk, Maptician, and Confluence is a plus.
• Proficient grammatical, editing, and proofreading skills.
• Proficient organizational and prioritization skills.
• Demonstrated skills in attention to detail.
• Ability to problem-solve, prioritize, and be flexible.
• Ability to conduct and present oneself in a professional manner with both internal and external clients and personnel.
• Proven ability to work independently with little or no supervision.
• Ability to recognize needs and exercise good judgment in how and when to take initiative to accomplish tasks.
• Capable of maintaining composure and diplomacy when interacting with various staff.
• Strong communication skills desired.