Office Support Specialist
Talascend is currently seeking an Office Support Specialist for a contract opportunity with our client in Hamilton Township, New Jersey.
Overview
The role involves providing office support, managing seating arrangements, coordinating engagement events, and maintaining vendor relationships.
Responsibilities
- Seating map coordination and new employee seating arrangements
- Liaison with property manager for building maintenance and repairs
- Assistance with engagement events including holiday and office décor management
- Management of NJ82 announcements and HSE alerts
- Maintaining vendor relationships with local hotels, distributors, and caterers
- Ordering office supplies and managing building consumables
- Restocking kitchens and board rooms
- Upkeep of coffee machines and water filtration systems
- Liaison with compliance for fire drill and emergency evacuation safety
- Maintaining conference rooms
- Handling other ad hoc responsibilities as needed
- Managing reception duties including receiving visitors and ID badge distribution
- Accepting and distributing mail and courier deliveries
- Providing accounts payable support including raising PRs and reviewing documentation
Qualifications
- High school diploma with 2-4 years of experience in the field or in a related area
Requirements
- Organizational skills
- Time management
- Attention to detail
- Ability to multitask
- Communication skills, both verbal and written
- Problem-solving skills
- Proactive and resourceful
- Familiarity with standard concepts, practices, and procedures within a particular field
- Ability to rely on experience and judgment to plan and accomplish goals
- Creativity and latitude in performing a variety of tasks
- Ability to work under general supervision
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We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.