Executive Administrative Assistant
Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with our client in Plano, Texas. MUST be bilingual in Korean and English.
Overview
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
Responsibilities
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
- Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions.
- Liaison with customer and internal exec level.
- Develop and maintain cross divisional relationships with other admin assistants.
- Handle adhoc admin duties as they arise.
Qualifications
- High school diploma or GED required.
- 2 year degree or equivalent work experience
- 5-7 years experience required.
Requirements
- Experience working with executives required.
- Korean-English bilingual.
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage one's time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Shift
Fully onsite
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.