Executive Assistant

Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with our client in Plano, Texas. MUST be bilingual in Korean and English. 

Overview

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

Responsibilities

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
• Manage scheduling for executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics
• Assists with maintaining continuous executive and industry contacts
• Maintains the executives itinerary and schedule with specific attention to detail
• Identifies critical level of communications and the need for the executives notification
• Interprets and clarifies requests, and assists with required responses and action
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executives effective community, internal, and company headquarters communications
• Prepares and makes domestic and international travel and accommodation arrangements
• Schedules and plans meetings and appointments for the executive and special visitors
• Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
• Coordinates executive meetings and schedules with internal leadership via executive admin staff
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Establishes executive level documentation standards and creates templates and styles to be used
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
• Aids in maintaining good relations between executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
• Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently
• Assisting with the planning and execution of events, both internal and external as needed

Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
• Must be flexible to work overtime 
• Must be bilingual in Korean and English

Requirements

• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
• Ability to communicate both verbal and written for internal and external personnel at all levels
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues
• Excellent written and oral communication
• Proficiency in speaking, reading, and writing in Korean required
• Expert ability to work independently and manage one's time
• Expert ability to keep information organized and confidential
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Shift

Fully onsite