Executive Assistant
Talascend is currently seeking an Executive Assistant for a long-term contract opportunity with our client in Bellevue, Washington.
Overview
The role involves providing high-level administrative support to executives, managing schedules, handling confidential materials, and coordinating travel and meetings.
Responsibilities
- Provide administrative, clerical support and personal assistance.
- Maintain the Executives itinerary and schedule, and provide communications screening and services.
- Handle highly confidential and sensitive materials and issues.
- Function as the travel coordinator.
- Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities.
- Maintain inventory of assigned property and equipment.
- Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records.
- Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.
- Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics.
- Frequently deal with external customers at the highest level as well as agencies and possibly media.
- Assist with maintaining continuous executive and industry contacts.
- Prepare executive level reports, compile data into comprehensible format, and provide information for the executives effective community, internal, and company headquarters communications.
- Schedule and plan meetings and appointments for the Executive and special visitors.
- Coordinate and provide VIP visitor accommodations, special travel needs, and hotel arrangements.
- Establish executive level documentation standards and create templates and styles to be used.
- Maintain network access, applications, and printing, and resolve network difficulties for the chief executive.
- Aids in maintaining good relations between Executive and employees as well as customers.
Qualifications
- Bachelor degree preferred
- At least 5-7 years of admin experience supporting VP level executives and staff
Requirements
- Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
- Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
- Ability to communicate both verbal and written for internal and external personnel at all levels.
- Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents.
- Handle highly confidential and sensitive materials and issues.
- Bilingual in Korean/English is a plus
- Expert ability to work independently and manage one's time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
Shift
Fully onsite
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.