Records Management Clerk
Talascend is currently seeking a Records Management Clerk for a contract opportunity with our client in Riverside, California.
Overview
This role involves supporting records management initiatives, including reviewing, verifying, digitizing, and organizing project records within electronic document management systems and shared platforms.
Responsibilities
- Retrieve and track archival boxes using shared tracking systems
- Perform inventory and categorization of physical project records
- Lift archive boxes up to 50lb as needed
- Verify documents exist in digital storage and conduct quality reviews for completeness, legibility, and proper orientation
- Identify gaps and missing records in digital files
- Scan physical documents or pages missing from the EDMS
- Upload and index documents into Laserfiche or other storage platforms
- Maintain accurate work status tracking in Excel
- Coordinate retrieval of digital records from external drives as needed
- Prepare boxes for final disposition according to retention policies
- Communicate progress and issues to project lead
- Review and organize digital project files in SharePoint and network folders
- Standardize folder structures and file naming conventions
- Support the creation of a centralized As-Built document library
- Complete verification of archival boxes ensuring records are digitized, accurate, and properly stored
Qualifications
- 2+ years of experience in administrative, records management, or document control roles
- Experience working with electronic document management systems (Laserfiche preferred)
- Proficiency in Microsoft Excel and Office suite
- Exceptional attention to detail and accuracy
- Ability to review large volumes of documents systematically
- Strong organizational and time-management skills
- Effective written and verbal communication skills
- Ability to work independently with minimal oversight
Preferred Qualifications
- Experience with Laserfiche or similar EDMS
- Background in engineering, construction, or project-based document environments
- Familiarity with archive management or records audits
This is an in-office position in Riverside, California, with physical handling of archive boxes, including lifting up to 50lb. The work involves repetitive, detail-oriented tasks requiring sustained focus.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Drug Screen may be required.
We will consider qualified applicants with a criminal history pursuant to Federal, State and Local law, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Talascend is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply. To find out more visit California Fair Chance Act.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.