Talascend is currently seeking an Operations Coordinator for a contract opportunity with our client in Schenectady, New York.
Overview
This role involves supporting engineering and operations teams through daily meetings, scope documentation, purchase order management, and operational support to ensure efficient project execution in a fast-paced environment.
Responsibilities
- Attend daily meetings with engineering and operations teams to define and document scope based on inspection reports and damage photos
- Build detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems
- Support the full purchase order lifecycle, including submitting requests, tracking approvals, managing scope changes, and ensuring timely invoice closure
- Review vendor invoices within a 14-day SLA and partner with project managers and suppliers to resolve discrepancies
- Maintain an accurate, up-to-date financial tracking sheet
- Perform ad-hoc operational support such as data clean-up, building custom reports, and assisting with investigation tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel)
- Manage multiple priorities in a cross-functional environment with strong organization and attention to detail
Qualifications
- HSD/GED at minimum
- Experience in operations support, project coordination, or administrative support within a technical or field environment
- Proficiency with Excel (tracking, data management, reporting)
- Ability to work across multiple systems/tools (e.g., Smartsheet, Salesforce, internal proprietary programs)
- Experience managing purchase orders and/or financial tracking (invoicing, budgeting, cost tracking)
- Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)
Preferred Qualifications
- Experience supporting wind, energy, construction, or field service operations
- Exposure to Scope of Work (SOW) creation or technical documentation
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.