Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with our client in Plano, Texas.
Overview
The Executive Administrative Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. They act as an information and communication manager for an executive and their teams, managing schedules, preparing documents, and coordinating meetings.
Responsibilities
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Submission of travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests.
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
- Assist with staff onboarding and off-boarding, including requesting equipment setup and system access if needed.
- Triage and do basic troubleshooting for hardware, software, and phone issues; office supply management; and other general office management functions.
- Liaison with customers and internal executives.
- Develop and maintain cross-divisional relationships with other admin assistants.
- Handle adhoc administrative duties as they arise.
Qualifications
- 2-year degree or equivalent work experience.
- 10+ years experience required.
- Experience working with executives mandatory.
- Demonstrated ability to perform the duties of this position through relevant experience, training, or education.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Military connected talent encouraged to apply.