Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with our client in Plano, Texas.
Overview
The role involves providing high-level administrative support to the HR office, managing schedules, preparing documents, and handling various clerical functions to ensure efficient operation of the office and support for executives.
Responsibilities
- Assist the current executive, including calendar management, daily administrative tasks, and supporting HR team functions
- Perform general office duties such as mailing, making copies, coordinating schedules, maintaining office equipment, and ordering supplies
- Prepare invoices, reports, memos, letters, financial statements, and other documents
- File and retrieve corporate documents, records, and reports
- Open, sort, and distribute incoming correspondence, including faxes and emails
- Prepare responses to correspondence containing routing inquiries
- Assist in event planning, including scheduling, catering, setup, and breakdown
- Manage an active calendar of appointments, prioritize meeting requests, and handle scheduling conflicts proactively
- Assist with staff onboarding and offboarding, including equipment setup and system access requests
- Respond to requests for organizational charts, seating charts, and other administrative needs
- Handle adhoc administrative duties as they arise
- Maintain cross-divisional relationships with other admin assistants and develop communication channels across teams
- Manage office supplies, basic troubleshooting hardware and software issues, and office management functions
Qualifications
- Bachelor’s degree
- 2+ years of corporate administrative experience
- Demonstrated ability to perform duties through relevant experience, training, or education
- Excellent verbal and written communication skills
- Strong multi-tasking, customer service, and interpersonal skills
- Ability to work independently and manage time effectively
- Strong organizational skills and confidentiality
- Proficiency with Microsoft Word, Excel, and PowerPoint
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.