Talascend is currently seeking an Executive Assistant for a contract opportunity with our client in Lake Forest, Illinois.
Overview
The executive assistant provides high-level administrative support to organizational leaders, managing schedules, coordinating travel, and handling various communication and operational tasks to ensure smooth daily operations.
Responsibilities
- Manage business leaders’ time through strategic and proactive calendar management and scheduling, including coordinating presentations and recording meeting notes.
- Partner with business leaders by anticipating challenges and recommending solutions and process improvements.
- Create team meeting agendas and facilitate meeting logistics, ensuring meetings stay on track.
- Manage business travel logistics, including domestic and international documentation.
- Handle electronic documents, including composing, modifying, proofreading, and disseminating memos, reports, presentations, and organizational charts.
- Co-manage department Teams and SharePoint sites.
- Maintain department supplies and manage related budgets.
- Participate in relevant department projects and support onboarding and departure processes for team members.
- Support the Administrative Services team, including onboarding and backup support for other administrative partners.
- Adapt to evolving business needs and support changes in leadership priorities.
- Follow current guidance regarding in-office presence to support organizational requirements.
Qualifications
- 5+ years of experience supporting senior management or C-suite leaders.
- Experience managing complex administrative details and determining the best approach in non-routine situations.
- Worked with detailed knowledge of business operations, organizations, and relationships at top management levels.
- Understanding of department and company policies, procedures, and operations.
- 3+ years of experience improving operational efficiency.
- Demonstrated ability to perform the duties of this position through relevant experience, training, or education.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Military connected talent encouraged to apply.