Document Control Technician

Talascend is currently seeking a Document Control Technician for a contract opportunity with our client in Cheyenne, Wyoming.

Overview

The document control technician will support project document and records management activities under the direction of the project document manager. This role will register, control, distribute, transmit, file, and archive project documents while supporting project teams, suppliers, clients, and field personnel.

Responsibilities

• Register, control, distribute, transmit, file, and archive project documents using electronic content management systems.
• Provide training to project team members and other organizations on automated document management tools.
• Communicate effectively with project team members, clients, suppliers, and field personnel to support quality, schedules, and budgets.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Prepare routine documents and reports using word processing, spreadsheets, and other office software.
• Attend and participate in supplier kickoff meetings as needed.
• Ensure supplier and customer documentation is processed according to established schedules and procedures.
• Compile information, analyze data, prepare reports, and establish metrics for document and records management activities.
• Provide technical guidance and training on automated document management tools.
• Maintain visibility into the status of document management activities by preparing and distributing monthly reports summarizing milestones, progress updates, risks, and upcoming actions.
• Operate standard office equipment, copiers, and automation tools.
• Perform or assist with general administrative activities as required.

Qualifications

• Four to six years of experience in document or records management.
• At least three years of current experience performing document management or document control processes, obtained within the past four years.
• Experience using commercial electronic content management systems.
• Ability to work and remain in the United States without visa sponsorship.
• Basic to intermediate proficiency with Microsoft Excel, Outlook, Word, and other standard office automation tools.
• Ability to organize and prioritize assigned document management tasks.
• Strong organizational skills with attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Ability to work flexibly and collaboratively across all levels of an organization.
• Flexibility and ability to quickly adapt to changes in work focus.
• Willingness and ability to work overtime with little or no notice as necessary.
• Ability to work on a construction job site with changing daily site conditions.

Preferred Qualifications

• Document or records management experience in the construction or engineering industry.
• Experience using and managing workflows in an electronic document management system.