Administrative Assistant
OVERVIEW:
The Administrative Assistant will provide pro-active, confidential administrative support function at an advanced level for Program Management, executive staff and other departments as necessary and requiring knowledge of company structure, technical terminology, policies and procedures.
PRIMARY RESPONSIBILITIES:
- Managing calendaring, meeting coordination, complex domestic (and some international) travel.
- Word processing, timely completion of expense reports, and handling of special projects.
- Anticipates, prepares and organizes materials needed for conferences, correspondence, appointments, meetings, telephone calls, special events, corporate functions, etc.
- The candidate will independently interface with both internal and external high-profile contacts and must ensure confidential handling of information and use sound judgment to independently complete a range of special projects.
POSITION REQUIREMENTS:
- Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelines.
- Maintains accuracy, consistency and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directed.
- Demonstrates excellent judgment in handling confidential, employee and business-related or sensitive information.
- Ability to work independently, multi-task, set priorities and meet deadlines.
- Prefer Associates or bachelor’s degree.
- 5+ years of corporate executive level administrative experience required.
- Advanced knowledge of Microsoft office products Word, Excel and Power Point, Microsoft Outlook and computer software related to specific tasks.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Drug Screen may be required.
We will consider qualified applicants with a criminal history pursuant to Federal and State law, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative and the San Francisco Fair Chance Ordinance. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Talascend is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply. To find out more visit California Fair Chance Act.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.