Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in Greenville, South Carolina.

Overview

The Administrative Assistant will support the Executive Administrator by providing critical administrative and operational assistance in a fast-paced environment. This role involves managing day-to-day responsibilities, coordinating activities, and ensuring smooth executive operations.

Responsibilities

• Provide direct administrative support to the Executive Administrator.
• Assist with calendar coordination, meeting scheduling, travel logistics, visas, and expense reporting.
• Coordinate conference rooms, catering, visitor support, and meeting preparations.
• Support employee engagement activities, site events, leadership meetings, and special projects.
• Track action items, deadlines, and follow-up activities to ensure timely completion.
• Maintain organized records, documents, and administrative processes.
• Partner across departments to support smooth execution of business and site priorities.
• Handle sensitive and confidential information with professionalism and discretion.
• Manage floor plans on employee assignments to cubicles.
• Utilize workflows to request purchase orders.
• Place work orders for maintenance concerns.
• Coordinate communications projected on monitors.
• Support evolving responsibilities based on business needs and direction from the Executive Administrator.

Qualifications

• High school diploma or equivalent; some college preferred.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.
• Demonstrated ability to perform the duties of this position through relevant experience, training, or education.

Preferred Qualifications

• Previous administrative support experience preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to prioritize work in a fast-paced environment.
• Self-motivated with a collaborative and team-focused mindset.
• Proactive problem-solving skills.
• Ability to adapt to changing priorities.
• Strong professionalism and executive presence.
• Comfort supporting large-scale coordination efforts and operational activities.
• Positive, team-oriented attitude with a willingness to learn and grow.

Shift

This position is structured as a part-time contract role with the potential for future full-time opportunities based on business needs and performance.