Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a long-term contract opportunity with our client in Englewood Cliffs, New Jersey OR Carrollton, TX. 

Overview

This role supports operations, logistics, and classroom training coordination for various learning programs, ensuring smooth execution of training sessions and related activities.

Responsibilities

• Communicate with trainees and other stakeholders
• Update and distribute training reports
• Schedule invitations and manage LMS registration for trainees
• Compile data for training improvements and reporting
• Ensure all materials are prepared for each class
• Prepare, print, collate, order, and receive training materials as needed
• Set up rooms according to program needs
• Ensure technology in the training rooms is enabled and ready prior to sessions
• Create and follow up with catering orders for classes
• Manage training records based on attendance
• Support program evaluation collection and analysis
• Manage training sample product inventory
• Perform additional operational duties as requested
• Support training center operations by managing training sample products and maintaining facility quality

Qualifications

• 1-2 years of experience of administrative experience 
• Prior LMS experience is a plus
• High school diploma or above
• Proficient in Microsoft Excel, Outlook, PowerPoint, and Word (intermediate skills)
• Highly detail-oriented, organized, and works with a sense of urgency
• Customer-service oriented, able to interact professionally and tactfully at all organizational levels
• Strong communication skills, both written and verbal
• Proactive, solutions-oriented, and strong problem-solving skills
• Ability to work independently, manage priorities, and handle multiple tasks with competing deadlines
• Motivated to learn and succeed in a fast-paced, ambiguous environment