Talascend is currently seeking an Assistant Facilities Manager for a contract opportunity with our client in Berkeley Heights, New Jersey.
Overview
Support the management and operation of a facility by overseeing site maintenance, vendor coordination, client relationship management, and safety compliance in a professional office environment. The role involves ensuring service excellence and operational efficiency.
Responsibilities
- Oversee site maintenance and facilities services, including janitorial, mechanical, electrical, plumbing, carpentry, critical systems, and HVAC.
- Manage facility management vendors to ensure timely arrival and performance of duties.
- Manage work order performance using Corrigo to ensure completion within service level agreements.
- Ensure compliance with health, safety, environment, and risk management policies.
- Support site operations activities such as moves, reconfigurations, events, safety, reception, and mail services.
- Support the site manager in implementing short- and long-term projects to maintain the facility.
- Proactively develop and manage client relationships to ensure service levels are met or exceeded.
- Comply with client contract requirements and deliver excellent service based on KPIs.
- Coordinate with internal teams for client meetings, conferences, and food services.
- Assist with annual budgeting and forecasting, and analyze monthly spend reports.
- Help develop and approve annual capital plans for the buildings.
- Manage vendor invoices and payments using Corrigo and financial management tools.
- Participate in performance management and personal development programs.
Qualifications
- Associate's or Bachelor’s degree in facilities, property, business, or related field (desirable).
- Minimum of 2 years of facility, property management, assessment, or operations experience.
- Proficient in information technology tools and platforms.
- Knowledge of commercial real estate, business, and accounting practices.
- Understanding of financial impact of building concerns, including expense and capital planning.
- Basic understanding of facility management concepts and technical building systems knowledge.
- Proven track record of excellent internal and external customer service.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook).
- Demonstrated ability to perform the duties of this position through relevant experience, training, or education.
Preferred Qualifications
- Facilities certifications (preferred but not required).
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Military connected talent encouraged to apply.