Procurement Specialist

Talascend is currently seeking a Procurement Specialist for a contract to hire opportunity with our client in Tulsa, Oklahoma.

Overview

The Procurement Specialist is responsible for coordinating and executing purchasing activities to support equipment build, projects, and daily operational needs. This role involves sourcing, communicating with vendors, negotiating terms, and managing purchase orders within our ERP system.

Responsibilities

• Source and procure parts, materials, and services from approved vendors according to project requirements and inventory needs.
• Issue and manage purchase orders in Oracle Fusion ERP, ensuring accurate pricing, delivery dates, and terms.
• Track order status and ensure timely delivery to support manufacturing schedules and field operations.
• Evaluate supplier performance, lead times, and pricing to identify cost-saving opportunities and reduce risk.
• Work collaboratively with engineering, warehouse, and manufacturing teams to resolve purchase discrepancies and maintain supplier compliance.
• Help negotiate improved payment terms, discounts, and delivery conditions when applicable.
• Maintain accurate purchasing records and documentation, including quotes, order confirmations, and invoices.
• Monitor inventory levels and assist with reordering critical materials as needed.
• Assist with invoice resolution, goods receipt verification, and vendor returns or warranty claims.
• Support warehouse team with material availability updates and stock replenishment coordination.
• Comply with all company policies, procedures, and applicable regulatory, safety, environmental, and quality management system (QMS) requirements.
• Identify, report, and escalate risks, supply chain disruptions, non-conformances, and discrepancies related to procurement activities.
• Ensure accuracy and completeness of purchasing data, including pricing, quantities, and delivery terms, to support operational efficiency and prevent errors.
• Follow established processes, work instructions, and internal controls to maintain consistency, quality, and compliance in procurement activities.
• Support continuous improvement initiatives, including participation in corrective and preventive actions (CAPA) as applicable.
• Maintain accurate, complete, and auditable procurement records in accordance with company and management system requirements.
• Support internal and external audits by providing purchasing documentation and responding to inquiries as required.

Qualifications

• High school diploma or equivalent required
• Minimum of five (5) years of experience in procurement, purchasing, or supply chain within a manufacturing or construction environment
• Experience working with ERP/MRP systems (Oracle Fusion preferred)
• Familiarity with technical drawings, parts lists, or Bills of Materials (BOM), preferred
• Knowledge of shipping and logistics coordination, preferred
• Strong knowledge of procurement processes, vendor management, and supply chain coordination
• Strong organizational skills with high attention to detail and accuracy
• Effective negotiation, problem-solving, and decision-making skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Demonstrated ability to perform the duties of this position through relevant experience, training, or education