Administrative Coordinator

Talascend is currently seeking an Administrative Coordinator for a contract opportunity with our client in Janesville, Wisconsin.

Overview

This part-time role involves supporting site operations, training coordination, and administrative functions to ensure smooth daily activities. The position is scheduled from 7:30am to 11:30am, Monday to Friday, until April 2027.

Responsibilities

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training.
• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to ensure alignment across departments and timely follow-up on action items.
• Maintain documentation control processes by managing document revisions, initiating approval workflows, monitoring overdue documents, and ensuring accurate records within the document control system.
• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, reporting, new hire onboarding, and timekeeping verification.
• Manage site administrative operations by handling invoices, badge access requests, compliance notifications, office supplies, correspondence, and other business support activities.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, office coordination, or related experience.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Effective verbal and written communication skills.
• Ability to manage multiple tasks and maintain confidential information.
• Experience with training coordination, recordkeeping, or onboarding activities preferred.