Mail Services Coordinator
Talascend is currently seeking a Mail Services Coordinator for a contract opportunity with our client in Redwood City, California.
Overview
The mail services coordinator manages comprehensive mail operations and document production services for a multi-building corporate campus. The role involves overseeing daily mail distribution, operating advanced reprographic equipment, and coordinating with multiple departments to ensure seamless communication and document delivery across the organization.
Responsibilities
- Process incoming mail, packages, and interdepartmental correspondence with accuracy and timeliness
- Coordinate mail collection and distribution across multiple building locations using established routing systems
- Operate digital printing systems, wide-format plotters, and finishing equipment for document production
- Manage executive mail services including confidential correspondence and priority delivery requirements
- Process international mailings and coordinate with customs requirements for overseas correspondence
- Maintain detailed tracking systems for registered mail, certified deliveries, and package logistics
- Analyze mail and printing costs to identify efficiency opportunities and cost-reduction initiatives
- Perform mailroom inspections and inventory supplies
- Proactively develop and maintain client relationships and provide exceptional service based on client feedback
- Identify opportunities for improved operational standards to enhance process and cost efficiencies
Qualifications
- At least one year of experience in related skills applicable to corporate mailroom operations
- Ability to lift a minimum of 50 lbs, bend, and move safely to perform job tasks
- Knowledge of current postal codes, procedures, and regulations
- Proficiency in a range of information technology tools and platforms
- Attention to detail for handling sensitive mail and proper routing
- Good communication, organization, and problem-solving skills
- Ability to work independently with minimal supervision
- Self-motivated, confident, energetic, and flexible
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Drug Screen may be required.
We will consider qualified applicants with a criminal history pursuant to Federal, State and Local law, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Talascend is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply. To find out more visit California Fair Chance Act.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.