Administrative Assistant

Job ID
134632
Job Type
Contract
Industry
Power
Location
Reston, Virginia, United States

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in Reston, Virginia.

Overview

Bechtel is hiring an administrative assistant to support the Renewables and Clean Power team. This full-time in-office position involves managing administrative tasks, coordinating travel arrangements, maintaining calendars, and supporting team operations based in Reston, VA.

Responsibilities

  • Receive and screen phone calls and visitors on behalf of the office and direct them appropriately
  • Coordinate requests from the department and other organizations
  • Determine actions on important or emergency matters
  • Independently maintain managers' calendars and resolve conflicts
  • Maintain the team's long-term planning calendar and outlook calendars
  • Follow up to ensure action items are completed
  • Collaborate with team members to execute high-priority tasks
  • Plan and coordinate general office services and assignments
  • Arrange for courier, media services, and review incoming mail
  • Handle mail not requiring manager attention and prepare outgoing documents
  • Coordinate complex domestic and international travel arrangements and prepare detailed travel plans
  • Prepare expense reports
  • Coordinate internal and external meetings, including facilities and catering arrangements
  • Manage visitors, security notifications, and guest arrangements
  • Track office supplies and manage team workspace assignments
  • Act as gatekeeper for the conference room and provide support as needed

Qualifications

  • Minimum of 6+ years of related experience
  • Associates degree or related technical training preferred
  • At least 7+ years of administrative/secretarial experience, with some experience with Bechtel preferred
  • Combined minimum of 5 years experience in administrative or secretarial roles and/or advanced coursework requiring strong writing ability
  • Proven ability to maintain confidentiality of sensitive information
  • Strong interpersonal and customer service skills
  • Ability to work flexibly and collaboratively across all organizational levels
  • Professional reception and telephone practices
  • Working knowledge of organizational structure, functions, and procedures
  • Advanced skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)
  • Strong organizational skills and ability to perform basic math calculations
  • Advanced skills in coordinating meetings and travel arrangements (domestic and international)
  • Proficiency with Concur

Preferred Qualifications

  • Experience working with Bechtel or in similar infrastructure or engineering firms

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Apply Now

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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