Operations Coordinator
Talascend is currently seeking a Operations Coordinator for a remote, contract opportunity with our client.
Overview
This role involves supporting engineering and operations teams by documenting scopes, managing purchase orders, reviewing invoices, and providing operational support across various platforms in a fast-paced environment. The individual will be responsible for detailed documentation, financial tracking, and cross-functional collaboration.
Responsibilities
- Attend daily meetings with engineering and operations teams to define and document scopes through inspection reports and damage photos
- Build detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal request systems
- Support full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and closing after invoice processing
- Review vendor invoices within a 14-day SLA, partner with project managers and suppliers to resolve discrepancies, and maintain accurate financial tracking sheets
- Provide ad-hoc operational support such as data clean-up, custom report building, and investigation tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel)
Qualifications
- High school diploma or GED minimum
- Experience in operations support, project coordination, or administrative support within a technical or field environment
- Experience with Excel (tracking, data management, reporting)
- Ability to work across multiple systems/tools (e.g., Smartsheet, Salesforce, internal proprietary programs)
- Experience managing POs and/or financial tracking (invoicing, budgeting, cost tracking)
- Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Drug Screen may be required.
Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.