Bilingual Executive Assistant

Talascend is currently seeking a Bilingual Executive Assistant for a contract opportunity with our client in Plano, Texas.

Overview

Support the chief financial officer with executive administration, calendar management, communications, travel coordination, meeting preparation, project tracking, and confidential information. This is an in-person position requiring five days in the office in Plano, Texas.

Responsibilities

• Manage the chief financial officer’s calendar, schedule meetings, coordinate appointments, prioritize meeting requests, and resolve scheduling conflicts.
• Serve as a primary point of contact, handling correspondence, emails, phone calls, and requests professionally and promptly.
• Prepare meeting agendas, presentation materials, follow-up documentation, and other business documents.
• Coordinate onsite and offsite events, including executive meetings, team workshops, team-building events, and other gatherings.
• Arrange complex domestic and international travel, including flights, accommodations, transportation, travel documents, and last-minute changes.
• Order office supplies, process invoices, manage expense settlements, maintain records, and support general office administration.
• Assist with tracking key projects and deliverables, coordinating team updates, and supporting daily, monthly, quarterly, and yearly reviews.
• Review and organize incoming memos, submissions, reports, financial documents, and other materials.
• Support staff onboarding and offboarding, including equipment setup and access requests when needed.
• Research current market, channel, and competitor trends.
• Provide basic troubleshooting for hardware, software, and phone issues.
• Coordinate administrative requests, including organizational chart updates, seating charts, travel expenses, and technology requests.
• Build and maintain collaborative relationships across teams and support executive-level internal and external communication.
• Handle sensitive information with discretion and maintain strict confidentiality.
• Proactively identify and resolve logistical issues while managing multiple competing priorities.
• Perform additional administrative duties as needed.

Qualifications

• Bachelor’s degree preferred.
• Fluency in Korean and English, with excellent written and verbal communication skills.
• Experience supporting executives is mandatory.
• Ability to communicate across organizational levels and send correspondence on behalf of the chief financial officer’s office.
• Proficiency with spreadsheet and presentation software.
• Strong organizational skills and exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, work under pressure, and meet tight deadlines.
• Ability to work independently, manage time effectively, and keep information organized and confidential.
• Strong interpersonal, customer service, multitasking, and problem-solving skills.
• Positive, sharp, highly intuitive, collaborative, and flexible approach.
• Ability to anticipate needs and adapt to changes in schedules and procedures.

Preferred Qualifications

• Experience supporting C-suite executives.
• Experience with event planning and budgeting.
• Experience coordinating executive meetings, workshops, and team-building events.